Frequently Asked Questions

Who can prepare board resolutions and minutes?

Board resolutions and minutes are typically prepared by the company secretary. They’re experienced in drafting resolutions that clearly outline the board’s decisions, ensuring they comply with legal and governance standards. For ASX-listed companies, resolutions must align with the Corporations Act and ASX Listing Rules, especially for significant actions like equity raises or director appointments.

Minutes, on the other hand, are a legal record of board discussions and decisions. A company secretary ensures minutes are detailed yet concise, accurately reflecting the meeting’s proceedings while staying neutral and factual. They also ensure minutes meet regulatory standards and are approved promptly.

Outsourcing this function is a great option for businesses needing professional governance support. Experienced governance professionals ensure resolutions and minutes are prepared efficiently, correctly formatted, and compliant with regulations. They also provide templates and frameworks to streamline the process for future meetings.

By entrusting this to a professional, your board can focus on decision-making, knowing that the documentation is accurate, compliant, and filed appropriately. This is particularly useful for companies with complex governance requirements, such as those listed on the ASX.