Frequently Asked Questions

Can a company secretary help with shareholder communications?

Yes, a company secretary is instrumental in managing effective shareholder communications. They act as a bridge between the board and shareholders, ensuring that all communication is clear, compliant, and timely.

Key responsibilities include preparing Notices of Meeting (NOM), managing proxy forms, and coordinating shareholder updates such as annual reports or financial statements. For ASX-listed companies, company secretaries ensure compliance with continuous disclosure rules by preparing announcements and keeping shareholders informed of material developments.

Additionally, they oversee AGMs and handle shareholder queries, ensuring that resolutions are properly communicated and voting processes run smoothly. A company secretary also ensures that all statutory communications, like dividend updates or changes in shareholding, are compliant with ASIC and ASX requirements.

Outsourcing these services is a cost-effective option for businesses looking to enhance shareholder engagement. Experienced professionals bring governance expertise and use tools like investor portals to streamline communication. By ensuring transparency and regulatory compliance, a company secretary helps build trust and strengthens relationships with shareholders.