Frequently Asked Questions

Who can help with AGM preparation and planning?

A company secretary is the best person to assist with AGM preparation and planning. They ensure the meeting complies with legal and governance requirements, including the Corporations Act and, for listed companies, ASX Listing Rules.

Their role begins with creating a detailed timeline for the AGM, outlining deadlines for notices, lodgements, and proxy submissions. They prepare and distribute the Notice of Meeting (NOM), draft resolutions, and oversee the design of proxy forms. For ASX-listed companies, they ensure the NOM complies with regulatory requirements and is lodged with the ASX on time.

During the AGM, the company secretary manages logistics, ensures the meeting runs smoothly, and records minutes. They also handle shareholder communications, ensuring that attendees are informed and have access to voting procedures.

Outsourcing AGM preparation can streamline the process, particularly for businesses with limited in-house resources. Professional company secretaries bring expertise in compliance, governance, and meeting management, ensuring every detail is covered.

By relying on experienced professionals, you can focus on engaging with shareholders and delivering key messages, knowing the technical aspects of the AGM are handled efficiently and accurately.