Frequently Asked Questions
Can a company secretary manage shareholder communications?
Yes, a company secretary is pivotal in managing shareholder communications, ensuring they are timely, transparent, and compliant with legal and regulatory standards. Their responsibilities include preparing and distributing key documents such as annual reports, financial statements, and Notices of Meeting (NOM).
For ASX-listed companies, the company secretary also handles market announcements, ensuring compliance with ASX Listing Rules and continuous disclosure obligations. This includes communicating material events, such as equity raises or director changes, through timely announcements.
During AGMs or EGMs, the company secretary manages shareholder voting processes, ensuring proxy forms are prepared and votes are accurately recorded. They also respond to shareholder queries and maintain the shareholder register, ensuring it is up-to-date.
Outsourcing shareholder communications to governance experts is a cost-effective option for companies seeking professional, compliant communication. These experts leverage tools like investor portals to streamline distribution and improve engagement.
By ensuring effective communication, a company secretary strengthens the relationship between the company and its shareholders, building trust and ensuring all parties are informed and aligned.