Frequently Asked Questions

How do company secretaries handle statutory document filing?

Company secretaries manage statutory document filing by ensuring all required forms and reports are prepared, accurate, and lodged with regulatory authorities like ASIC or ASX within the specified deadlines. This includes maintaining compliance with the Corporations Act and, for listed companies, ASX Listing Rules.

Key statutory filings include changes to company details, such as director appointments or resignations, share issuances, and financial statements. Company secretaries use forms like Form 484 for changes to company information and Form 201 for company registration updates. For ASX-listed companies, filings include market announcements, Appendix 4C, and annual Corporate Governance Statements.

To streamline the process, company secretaries often use compliance calendars and governance tools to track deadlines and ensure timely lodgements. They also review all documents for accuracy and completeness, reducing the risk of errors or penalties.

Outsourcing this responsibility to governance professionals is a smart option for companies with complex filing requirements or limited internal resources. These experts stay updated on regulatory changes and ensure that all filings meet legal standards.

By handling statutory filings efficiently, a company secretary ensures your company remains compliant, avoids penalties, and maintains good standing with regulators.