Frequently Asked Questions

How do I transition to an outsourced company secretary smoothly?

Transitioning to an outsourced company secretary can be seamless with proper planning and communication. Start by assessing your current governance needs and identifying tasks to outsource, such as ASIC filings, ASX compliance, or board meeting management. This ensures the service provider understands your expectations.

Choose a reputable provider with experience in your industry or business type, especially if you’re an ASX-listed company. During the transition, ensure a clear handover of responsibilities. Provide access to statutory registers, governance documents, and compliance calendars so the outsourced company secretary can quickly familiarise themselves with your operations.

Establish communication protocols for regular updates, especially around critical deadlines like ASIC lodgements or market announcements. A good governance provider will also use tools to streamline processes, such as compliance tracking software or board portals.

Review the arrangement periodically to ensure the services align with your evolving needs. Outsourcing provides flexibility, expertise, and cost-efficiency, and with a well-managed transition, it can significantly enhance your governance capabilities while freeing up internal resources.